Advantages and Disadvantages Of Facility Management

If you take a detour in your hometown or city, you’ll see many schools, colleges, hospitals, and business or corporate buildings. And just like how you manage, clean, or take care of your house, these buildings also need caretakers. Right? Well, that is where facility management comes into play, which you can take as ultimate caretakers of these buildings or real properties. Of course, there are a lot of perks to hiring a facility management team to do all the maintenance, repair, and all those things to keep everything running smoothly, but is it the whole picture? Well, if that’s a question that intrigues you, we’ll suggest you stick a little longer with us because we are about to dive deep into the possible advantages and disadvantages of facility management. So yeah, you are about to get all your answers in just one post. Now let’s get down to it then.

Advantages Of Facility Management

Facility Management

Let’s first start off with the pros aka advantages that you can get with facility management. Here are the most prominent ones:

1. Cost Savings

Look, who doesn’t love saving a bit of cash? That’s one of the big wins you get with good facility management. Imagine buying toilet paper, cleaning supplies, or those snazzy energy-efficient light bulbs in bulk. Yep, that way you hit the jackpot with major discounts. Plus, use your office space wisely and you’ll save a pretty penny on rent or even dodge the bullet of extra property tax. So, it’s like a double-whammy of savings.

2. Customer Satisfaction

Ever walked into a shop where everything’s spick and span? You can find what you need without playing hide-and-seek, and the whole vibe just makes you wanna hang around longer. That’s a win-win! Your customers stay longer and most likely splurge a little more. All thanks to a facility that’s managed like a well-oiled machine.

3. Occupant Retention

It’s not just about rolling out the welcome mat for new tenants. You gotta make sure the old pals stick around, too. If you’re nailing it in the facility management department, you’re more likely to see tenants renew their leases. They’re happy with the clean hallways, the gym, and the 24/7 security. And for you, that means the cash register keeps ringing.

4. Code Compliance

This one’s a no-brainer. You gotta know the rules to play the game, right? A savvy facility manager knows the legal ins and outs like the back of their hand. This means you’re not just dodging penalties or avoiding courtrooms but also giving your brand a trustworthy glow.

5. Personnel Retention

Imagine a workspace that’s neat, safe, and just radiates good vibes. Chances are, your employees will whistle while they work. The happier and safer they feel, the less likely they are to jump ship. Less turnover means you don’t have to burn cash on training newbies all the time.

6. Safety Measures

No one should have to play hopscotch around hazards at work. Good facility management ensures everyone can move around without breaking a leg or worse. This doesn’t just mean everyone goes home in one piece but also that you’re less likely to see the inside of a courtroom for safety lapses.

7. Lower Healthcare Costs

A clean space is more than just eye candy. With better ventilation and ergonomic furniture, you could see fewer folks calling in sick. This translates to less money spent on healthcare, not to mention, a workforce that’s present and productive.

8. Resale Value

Think of your well-managed facility as wine; it only gets better with time. If you ever decide to sell, you can get top dollar for your prime piece of real estate. All the regular upkeep, upgrades, and those binders full of safety checks can make your property a hot ticket item on the market.

Disadvantages Of Facility Management

Alright, enough with the oh-so-good stuff about facility management, now it is time to check out the flipside of the coin. Don’t you think?

1. The Money Drain for Small Teams

Let’s talk dollars and cents, or should we say, how facility management can suck ’em right out of your pocket. Especially if you’re running a small shop, the costs can skyrocket really fast. Think about it: hiring a full-time manager or outsourcing the tasks isn’t cheap. These expenses can eat into your budget, leaving you scrambling to cover other essential things like marketing or even rolling out a new product.

2. Security and Confidentiality

Alright, let’s get serious for a sec. When you outsource, you’re basically letting strangers waltz into your building. Sounds like an open invitation to security nightmares and confidentiality breaches, doesn’t it? If you’re not super careful about who you’re hiring, you might as well set out a welcome mat for risks. So, you better make sure your outsourced team gets their act together and follows your security guidelines.

3. Loss of Control

Outsourcing often means giving up the driver’s seat to some extent. The outsourced team may not vibe with your company culture or get what you’re really about, you know? The disconnect between what you need and what you actually get can be more than a little frustrating. Imagine ordering a cheeseburger and getting a veggie one instead, sure, it fills the void, but it’s not what you really wanted.

4. Complexity of Management

Managing a facility is like trying to juggle while riding a unicycle, for sure it’s complex. You have a lot of legal stuff, maintenance, security, and even human resources to deal with. Most small businesses don’t have a Swiss Army knife of skills on hand to tackle all of this. And you’ll need training. Lots of it. Another task, another dollar, another wrinkle on your forehead.

5. Regulatory Challenges

Facility managers are like professional ballroom dancers with laws and regulations. And let’s face it, the dance floor keeps changing. Missing a step can lead to some severe penalties or even a legal tango you weren’t prepared for. Keeping up-to-date with these rules is a never-ending cycle, easier said than done.

6. Technology Dependence

Tech is cool, no doubt. It can automate stuff and make your life a zillion times easier. But what if the tech hits the fan? Like, your smart system crashes, and suddenly it’s a free-for-all on your security and heating systems. Plus, you’re basically rolling out the red carpet for cyber criminals to waltz in and mess with your data. Yeah, tech’s a double-edged sword.

7. Skill Gap and Training

Finding that superhuman person who can do it all, from changing light bulbs to decoding employment laws, is no picnic. Even when you find them, you gotta keep them updated with constant training. So, not only are you paying for the skills, but you’re also paying for the time away from the actual job. Kinda like a two-for-one deal, you didn’t really want.

8. Vendor Reliability

Last but not least, if you’re counting on third-party people for your cleaning, maintenance, or security, you better hope they’re as reliable as your morning alarm clock. A sloppy vendor can muck up your whole operation, and that’s not even mentioning the legal headaches poor service could create. So yeah, always remember, your facility’s not an island; it’s part of a chain, and you’re only as strong as your weakest link.


All in all, now you know what to expect when hiring a team for facility management or outsourcing this task. Of course, there are possible things to pay attention to, but if you can mitigate or deal with the challenges involved, facility management can do wonders for your real property or building.

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Sumit Kumar Yadav has experience analyzing business and finance of big to small companies. Loan, Insurance, Investment data analysis are his key areas.